Role Summary
This position focuses on providing administrative and operational support, with a strong emphasis on travel coordination and KSA visa processes. The role includes handling daily office tasks (documentation, meetings, reports), managing travel arrangements (flights, hotels, itineraries), and supporting visa and Iqama procedures in Saudi Arabia. It also involves coordinating with internal teams, travel agencies, and government entities to ensure smooth operations and compliance.
Hybrid
Administrative Support
Duties and Responsibilities
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• Provide general administrative and clerical support, including filing, documentation, and correspondence.
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• Coordinate meetings, prepare agendas, and maintain records as required.
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• Manage office supplies and support day‑to‑day office operations.
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• Assist in preparing reports, letters, and internal documents. Travel & Accommodation Coordination
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• Arrange domestic and international flight bookings in line with company travel policies.
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• Handle hotel reservations and accommodation arrangements for employees and visitors.
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• Coordinate travel itineraries, confirmations, and related documentation.
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• Liaise with travel agencies and service providers to ensure cost‑effective and timely bookings.
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Visa & Iqama Procedures (KSA) • Support KSA visa processing, including business, work, and visit visas.
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• Handle Iqama‑related procedures, renewals, and required documentation.
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• Coordinate with government portals, agencies, and PROs as needed.
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• Maintain accurate records of visa and Iqama documentation and expiry dates.
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Coordination & Communication • Act as a point of contact for internal teams regarding administrative and travel‑related matters.
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• Follow up with employees and external parties to ensure timely completion of required processes.
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• Ensure compliance with company policies and relevant regulations.
Required Skills & Qualifications
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• Bachelor’s degree or diploma in Business Administration or a related field (preferred).
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• Minimum 2 years of experience in an administrative or office support role.
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• Proven experience in: ◦ Flight ticket booking ◦ Hotel reservations ◦ KSA visa and Iqama procedures
